Phillips Realty, Inc

HOA List of Services

• Reconcile bank statements, check books and general ledgers monthly
• Collect monthly dues disburse funds appropriately and in a timely manner
• File all corporate tax returns
• Maintain all accounts payable and accounts receivable for financial statements and audits
• Produce and mail coupon books to homeowners
• Manage operations to insure budget guidelines are maintained

MANAGEMENT:

• Enforce all Rules and Regulations
• Enforce Board approved late fees and fines
• Follow procedures for collecting delinquent assessment payments and report to the Board all actions taken.
• Mediate disputes
• Assist all Board members, committees and homeowners in the execution of Board and management policy
• File liens and judgments as necessary for delinquent assessment accounts

INSURANCE / RISK MANAGEMENT:

• Gather quotes when necessary
• Handle all insurance claims for the association
• Make monthly, quarterly or annual payments on the Association’s behalf

COMMUNICATION:

• Attend annual Association meetings
• Meet with the Board of Directors on a regular basis
• Give management reports at Board meetings
• Take minutes from meetings and prepare for distribution
• Coordinate voting procedures and proxies and report results to Board
• Maintain all records for the association including meeting minutes, vendor contracts, accounts receivable and accounts payable
• Mail welcome packages to all new homeowners

STAFFING & CONTRACTORS:

• Interview and hire for employment positions
• Supervise all community employees
• Administer payroll and benefits
• Implement disciplinary action when needed
• Evaluate and audit all purchases of supplies and materials

SPECIAL PROJECTS:

• Gather quotes from needed contractors and evaluate proposals
• Supervise all contracted services provided
• Oversee and coordinate major improvement projects
• Evaluate and audit all purchases of supplies and materials